Who we are
EYSM, European Youth Summer Music is a registered charity and our registered charity number is 1153693. We take our responsibilities as a data controller seriously and are committed to using the personal data we hold in accordance with the law.
Types of personal data we process
We process personal data about prospective, current and past students and their parents, as provided to us. We also process information about our conductors, tutors and helpers, including volunteers; staff and workers from St Catherine’s school who are present on the school site during the EYSM course; and EYSM suppliers and contractors. We also process information supplied to us by donors, friends and supporters; and from other individuals connected to, or visiting, EYSM.
The personal data we process takes different forms – it may be factual information, expressions of opinion, images or other recorded information which identifies or relates to a living individual. Examples include:
- names, addresses, telephone numbers, e-mail addresses and other contact details;
- family details;
- information about special requirements, in health or training;
- images, audio and video recordings;
- financial information (eg, for bursary assessment or for fund-raising)
Collecting, Handling and Sharing personal data
- We collect most of the personal data we process directly from the parents/guardians of students under 18 years or directly from students 18 years and over.
- The rights under Data Protection legislation belong to the individual to whom the data relates. In all processing we will work within the laws which provide for the rights of both the student and the parent. These are most particularly relevant to EYSM in terms of health and welfare matters.
- In general, we will assume that students’ consent is not required for ordinary disclosure of their personal data to their parents, eg, for the purposes of keeping parents informed about the student’s activities, progress and behaviour, and in the interests of the student’s welfare, unless, in EYSM’s opinion, there is a good reason to do otherwise.
- We will ask parents or students, as appropriate, for medical information and for permissions in regard to photographs/videos/other records of the events in which they are engaged during the EYSM week.
- In the course of EYSM business, we may share personal data (including special category personal data where appropriate) with relevant authorities. Some of our systems are provided by third parties, eg hosted databases, website, calendar, email and cloud storage providers. This is always subject to contractual assurances that personal data will be kept securely and only in accordance with our specific directions.
Purposes for which we process personal data
We process personal data to support the operation of EYSM, in particular for;
- The selection and admission of students;
- The provision of musical education to students; administration of ensembles and orchestras; provision of the EYSM’s IT and communications systems (and monitoring the same);
- The safeguarding of pupils’ welfare and provision of pastoral care, welfare, health care services by house staff in boarding houses;
- Operational management including the compilation of student records; the administration of invoices, fees and accounts; the management of EYSM property; the management of security and safety arrangements; the administration and implementation of the EYSM’s rules and policies for pupils and staff; the maintenance of historic archives and other operational purposes;
- The promotion of EYSM through its own websites and other publications and communications (including through our social media channels)
The processing set out above is carried out to fulfil our legal obligations. We also expect these purposes to form our legitimate interests.
All EYSM personnel
All EYSM personnel, including volunteers, on site during EYSM and those off-site in charge of data throughout the year have enhanced disclosures through the DBS Updating Service, which means that their status is continually monitored and can be checked at any time. The information to ensure this service is provided by all involved.
Collecting, Handling and Sharing personal data
We collect most of the personal data we process directly from the individual concerned (or in the case of pupils, from their parents).
Some of our systems are provided by third parties, e.g. hosted databases, website, calendar, email and cloud storage providers. This is always subject to contractual assurances that personal data will be kept securely and in accordance with our specific directions.
You have various rights under Data Protection Law to access and understand the personal data we hold about you, and in some cases to ask for it to be erased or amended or for us to stop processing it, but subject to certain exemptions and limitations.
If you would like to access or amend your personal data, or would like it to be transferred to another person or organisation, or have some other objection to how your personal data is used, please make your request in writing to the EYSM Director.
We will to respond to any such written requests as soon as is reasonably practicable and in any event within statutory time-limits
Change of Details
We try to ensure that all personal data held in relation to an individual is as up to date and accurate as possible. Please notify [email protected] of any significant changes to important information, such as contact details, held about you.
If you believe that we have not complied with this Policy or have acted otherwise than in accordance with Data Protection Law, you should notify the EYSM Director at [email protected], or by post at 145 Woodsmoor Lane, Davenport, Stockport, Cheshire SK3 8TH.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Visitors to the website can download and extract any location data from images on the website.
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When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
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Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
We fundraise from individuals, companies and foundations as deemed appropriate to our Aims. We do not use third-party profiling services.