EYSM takes its responsibilities as a data controller seriously and is committed to using the personal data you provide to us in accordance with the law.
The data you provide to us will be used solely for the purposes of running our course. At the close of the course, most data will be shredded or deleted from electronic files, with two exceptions. One is the email addresses you provide, which we will retain in order to let you know when we launch the course next year unless you ask us to delete your email(s) details at the close of the course. The other exception is medical information which we will ask for before the course, which we will retain for 3 years to meet our insurance obligations, That information will be kept in secure files.
When you are asked for medical information, we will also ask you for permissions for ‘photos and video-filming. You will be told how we will keep it and given the opportunity to refuse ‘photos and videos or specify their use.
EYSM, European Youth Summer Music is a registered charity and our registered charity number is 1153693. We take our responsibilities as a data controller seriously and are committed to using the personal data we hold in accordance with the law.
We process personal data about prospective, current and past students and their parents, as provided to us. We also process information about our conductors, tutors and helpers, including volunteers; staff and workers from St Catherine’s school who are present on the school site during the EYSM course; and EYSM suppliers and contractors. We also process information supplied to us by donors, friends and supporters; and from other individuals connected to, or visiting, EYSM.
The personal data we process takes different forms – it may be factual information, expressions of opinion, images or other recorded information which identifies or relates to a living individual. Examples include:
We process personal data to support the operation of EYSM, in particular for;
The processing set out above is carried out to fulfil our legal obligations. We also expect these purposes to form our legitimate interests.
All EYSM personnel, including volunteers, on site during EYSM and those off-site in charge of data throughout the year have enhanced disclosures through the DBS Updating Service, which means that their status is continually monitored and can be checked at any time. The information to ensure this service is provided by all involved.
We collect most of the personal data we process directly from the individual concerned (or in the case of pupils, from their parents).
Some of our systems are provided by third parties, e.g. hosted databases, website, calendar, email and cloud storage providers. This is always subject to contractual assurances that personal data will be kept securely and in accordance with our specific directions.
You have various rights under Data Protection Law to access and understand the personal data we hold about you, and in some cases to ask for it to be erased or amended or for us to stop processing it, but subject to certain exemptions and limitations.
If you would like to access or amend your personal data, or would like it to be transferred to another person or organisation, or have some other objection to how your personal data is used, please make your request in writing to the EYSM Director.
We will to respond to any such written requests as soon as is reasonably practicable and in any event within statutory time-limits
We try to ensure that all personal data held in relation to an individual is as up to date and accurate as possible. Please notify [email protected] of any significant changes to important information, such as contact details, held about you.
If you believe that we have not complied with this Policy or have acted otherwise than in accordance with Data Protection Law, you should notify the EYSM Director at [email protected], or by post at 145 Woodsmoor Lane, Davenport, Stockport, Cheshire SK3 8TH.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Visitors to the website can download and extract any location data from images on the website.
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When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
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Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
We fundraise from individuals, companies and foundations as deemed appropriate to our Aims. We do not use third-party profiling services.